Business Document Shredding Services
Over the past decade or so, the Government has passed many laws that are intended to help cut down on identity theft. These laws require that organizations properly destroy and dispose of all information. Organizations that do not comply with these laws are subject to large fines and executives could face jail time.
There are three different types of shredding services that we offer, Scheduled Route, One-time Purge Off-site or On-Site Shredding.
Scheduled Route
Scheduled route shredding service puts your organization on a set schedule when we come and remove your files in need of shredding. We work with you to determine what frequency of service your organization needs and is the most cost-effective to you.
The process to getting route service is very simple. Call our office and schedule to have a free on-site estimate performed. After our free on-site estimate that determines what your organizations needs are, we deliver a secure locked container to your office. These containers are designed to ensure that once you insert paper into it, it does not come back out until we come to collect it. After collecting your paper for shredding we return to our office in our secure truck and complete the shredding of those documents. Upon completion your company is issued a Certificate of Destruction. It's that easy! Your customers' information stays private and your organization stays in compliance with the laws.
One-time Purge
One-time purges are a great solution for organizations that need to get rid of old records and do not require regular scheduled service. Whether your organization needs to shred a few boxes or a full warehouse of documents, no purge job is too small for us.
The process for one-time purges is simple as well. Call our office and schedule to have a free on-site estimate. After our estimate is complete, schedule when your organization would like to have your purge completed. Our employees arrive at your location and load all the documents that are to be shredded into our secure trucks. Our trucks return to our facility where all the documents are properly destroyed. Upon completion, your organization is issue a Certificate of Destruction.
What to shred?
Are you not sure what old documents your organization should shred? Here is a list of old materials that should be shredded:
Invoices Financial Statements Medical Records
Customer Lists Insurance Records Personal Records
Bank Statements Drug Screens CD's
Contracts Credit Cards Receipts Cash Books
Marketing Plans Prescriptions Cancelled Checks
Applications Proprietary Product Designs Audit Reports
Legal Briefs Old Sales Materials Personnel Records
Benefits of Shredding
Whether your organization needs a scheduled route solution or just a one-time records purge, there are many benefits associated with using Top Shelf Transportation & Storage as your shredding partner.
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· Save Time and Money: No more messing around with that office shredder that spends more time jammed than it does shredding. Not to mention, the money saved in employee costs by eliminating the wasted time spent shredding documents. Shredding old documents also saves on the space needed to store them.
Imagine being able to pull a file, copy and return the file without even getting up from your desk. With a Document Digitization solution from Top Shelf Transportion & Storage, that can become a reality in your office.
Converting your paper files into electronic format provides many benefits to your organization. Those benefits are:
· Increased Productivity - Instead of wasting half the day searching through all your records to find a file, you simply enter a few keywords and the file appears right on your computer. You can then print a copy off or e-mail the document.
· Save Money - With files in digital format there employees save time searching for records which saves you money. There is also less need to make copies of files which saves your organization money.
· Save Space - Digitized documents are stored on hard drives, which saves significant amounts of office space. Say "Good Bye" to that file file room.
· Increase Security - All drives and/or documents can be password protected depending on the sensitivity of the documents. This helps ensure the safety of customer information and your trade secrets from unauthorized access.
· Stay Compliant - With laws like HIPAA that require for the safe and secure electronic transmission of patient information, digitizing documents ensures that your organization stays compliant.
We have the ability to convert many different document types including:
· Paper Files including legal, financial, medical and employee records.
There are different levels of digitization that can be completed as well. They range from a simple black and white scan with no text reading, all the way up to full color, full text reading scans. Not sure which level scan your organization needs? We will work with you to pick the scan level that is just what your organization needs. Sometimes a variety of scan levels is needed based on the materials being scanned.
Now we understand that scanning all your organization's files may not be the best solution for you, that's why we work with you to help identify which documents should be digitized and which ones should not.
Document Storage Services
Safely maintaining and storing records is not only an important part of business, it is required by law for most industries.
Eliminate unnecessary risks and reduce costs
Our Document Storage services provide you with a low-cost, highly secure, off-site storage solution that helps free up office space, reduce your organization's risk of theft, and also frees up the staff needed to maintain those records. Not to mention, off-site storage normally reduces an organizations storage costs by 25-50%. No more moving heavy file boxes or taking that long drive to a semi-secure self-storage facility. We eliminate that headache for you, all while reducing your overall document management costs. We even offer file retrieval and delivery services that are so quick, you won't even realize that your files are in our secure facilities.
File Retrieval and Delivery
When a file is needed, we make it easy to retrieve them too. We can retrieve multiple boxes, a single box, or even a single file for you within a 24 hours of your request. You can then pick the items up at our office or we can deliver them to you. All you have to do is call our office or fax in a request for file retrieval and we do the rest.
Security is our #1 priority
We take every step possible to insure the security of your documents when they are in our possession. This includes:
· Break-in detection alarm systems that are under 24/7 monitoring
· Fire detection and suppression systems
· Keyed locks on trucks and truck seals used when in documents are in transit.
Keeping your costs down
Top Shelf
Transportation and Storage
(760) 758-0965
Don@TopShelfDelivery.com
